Rules Across Multiple Accounts
If you've connected more than one Gmail account to MailPrism, each rule can run on all of your accounts or be scoped to one specific account. This lets you keep work and personal automations separate while sharing the rules that should apply everywhere.
The account scope option appears only when you have two or more Gmail accounts connected. With a single account there's nothing to choose — every rule runs on that account. See Connecting Gmail to add another account.
Setting the scope
When you create or edit a rule, the Basic Information section includes an Apply to Account picker. Choose one of:
| Option | What it means |
|---|---|
| All connected accounts | The rule runs on email from every Gmail account you've connected. |
| A specific account (by address) | The rule runs only on email arriving in that one account. |
That's the whole control — pick "all" or pick one account, then save the rule.
When to scope to a specific account
Scope a rule to one account when the automation only makes sense there:
- Work-only filing — label and route project mail in your work inbox, and leave your personal inbox untouched.
- Account-specific senders — a newsletter or vendor that only ever emails one of your addresses.
- Different labels per account — when each account has its own label set, point the rule at the account whose labels it uses.
Leave a rule on All connected accounts when it's a habit you want everywhere — archiving promotions, flagging email from your manager, filing receipts.
Labels live inside a specific Gmail account. If a rule applies a label, make sure that label exists in the account(s) the rule runs on — otherwise the action can't complete. A specific-account scope keeps this simple.
How scope affects testing
When you test a rule, MailPrism uses the rule's scope to decide which account's email to pull from. A rule scoped to a specific account is tested against that account; an "all accounts" rule is tested against your primary active account. If the scoped account isn't available, MailPrism falls back to an active account so the test can still run.
→ Next: Scheduling & recurrence · See also How rules work