Quick Actions
Quick Actions are keyboard shortcuts for the moves you make on email all day — archive, star, mark read, forward, and more. MailPrism ships a handful of built-in ones, and you can create your own.
Manage them in Settings → Quick Actions.
Turn shortcuts on or off
At the top of the page is a single master switch: Enable keyboard shortcuts.
- On (the default) — your shortcuts fire while you're reading mail.
- Off — quick actions only run from toolbar buttons; the key presses do nothing.
This is handy if shortcuts ever get in your way without you wanting to remove them.
Built-in actions
Every account starts with these presets. You can rename them, change the key, disable any of them, or hit Reset to restore a single one to its default — and Reset Built-in to restore them all.
| Action | Default shortcut | What it does |
|---|---|---|
| Archive | E | Move the email out of your inbox |
| Delete | Shift+3 | Move the email to Trash |
| Mark as Read | Shift+I | Mark the email read |
| Star | S | Star the email |
| Forward | F | Forward the email |
Built-in actions carry a Built-in badge. You can customize their name and shortcut, but not the underlying action type — use Reset to return to defaults.
Create a custom action
Click Add Action and fill in:
- Action name — what it's called in your list (e.g. Archive and Label).
- Action type — the operation to perform (see below).
- Keyboard shortcut (optional) — the key that triggers it.
- Configuration — only for action types that need it (a label name, a forward address, etc.).
Action types
| Type | Needs configuration |
|---|---|
| Archive | — |
| Star / Remove Star | — |
| Mark as Read / Mark as Unread | — |
| Add Label / Remove Label | A Gmail label |
| Forward Email | A "forward to" address |
| Delete | — |
| Snooze | How long to hide it |
| Start Nudge / Cancel Nudge | — (starts or cancels a follow-up sequence) |
Single keys like e, or combos like shift+l and g+a, are easiest to remember.
Shortcuts use lowercase letters, numbers, and + for modifiers.
Shortcut conflict warning
Two actions can't share the same key. If you pick a shortcut that's already in use,
MailPrism tells you straight away —
"A quick action with keyboard shortcut "…" already exists" — so you can choose a free
one. Invalid formats (anything other than lowercase letters, numbers, and +) are
rejected with a hint too.
Tracking usage
Each action shows how many times you've used it, so you can spot which shortcuts are earning their keep and which to retire.
→ Related: Keyboard Shortcuts · Toolbar