Skip to main content

Preferences

The settings that tune how MailPrism behaves day to day — your dashboard layout, how dates and times appear, when your rules run, the safety limits around automation, and where emails can be forwarded.

Other settings have their own pages

Looking for theme, density, and font size? See Appearance. For pattern learning, image blocking, and data export, see Privacy & Data.

Dashboard preferences​

Under Settings → Dashboard Preferences, control what your dashboard shows. These are saved locally in your browser.

Widgets​

Show or hide each widget:

  • Stats Cards — overview statistics at the top.
  • Recent Activity — a feed of recent email processing and rule executions.
  • Quick Actions — shortcuts to common tasks.
  • Rule Performance and AI Insights are listed as Coming Soon and can't be toggled yet.

Layout & auto-refresh​

  • Layout Density — Compact (more content, less spacing) or Comfortable (balanced spacing).
  • Enable auto-refresh — keep dashboard data current automatically, and choose a Refresh Interval when it's on.

→ What each widget shows: Your dashboard

Date & time​

Under Settings → Date & Time, set how dates and times appear throughout MailPrism. A Preview card shows the result live. These settings are saved to your account and apply across all your devices — they don't change how emails are sent or received.

  • Timezone — auto-detected from your browser; change it to view times in a different zone. Used by features like quiet hours.
  • Date Format — many options, from MM/DD/YYYY and DD/MM/YYYY to long and ordinal styles like January 16th, 2026.
  • Time Format — 12-hour (2:30 PM) or 24-hour (14:30).
  • First Day of Week — Sunday or Monday, affecting weekly calendars and date pickers.

Scheduling​

Under Settings → Scheduling, control when and how your rules run. Changes take effect immediately after saving.

Quiet hours​

Turn on Enable Quiet Hours to pause rule execution during a set window (for example, overnight). Pick a Start time and End time. Emails that arrive during quiet hours are queued and processed once the window ends. The window uses your timezone from Date & Time.

Processing settings​

SettingWhat it controls
Processing frequencyHow often rules run: Real-time, Hourly, or Daily
Batch sizeMaximum emails processed per run (the rest process next time)
CooldownMinimum minutes between processing runs
Max executions per hourA rate limit to prevent runaway processing
Real-time depends on your plan

"Real-time" means rules run as often as your tier allows. See How rules work for the execution model.

Safety​

Under Settings → Safety, set the guardrails around automation. We recommend keeping confirmations and bulk approval on, especially while you're building new rules.

Execution limits​

  • Max emails per execution — cap per rule run (recommended: 50).
  • Daily action limit — total actions across all rules per day (0 = unlimited).
  • Hourly action limit — actions per hour (0 = unlimited).

If a rule matches more emails than a limit allows, it processes them in batches over time.

Confirmations​

  • Confirm critical actions — ask before archive, delete, or label operations. (Recommended.)
  • Require approval for bulk actions — manual approval when a rule affects 10 or more emails at once. (Recommended.)
  • Prevent duplicate actions — block the same action on the same email within 24 hours.

Domain legitimacy gate​

A spam and cost guard that runs before AI. When enabled, MailPrism skips emails from sender domains that don't resolve — or, optionally, have no reachable website.

  • Check DNS — block when the domain doesn't resolve at all.
  • Check website — stricter; also block when the domain has no website. (May false-positive on legitimate email-only domains.)
  • Action when blocked — Label (keep in inbox), Archive (remove from inbox), or Trash (recoverable in Gmail for 30 days). For the Label action you can set the Label name.

Undo grace period​

  • Undo grace period — how long automated actions can be reversed: 24, 48, or 72 hours. During this window you can undo a rule's changes from your logs. Archive and label actions can always be undone; deletes can't be reversed after the period expires.

→ Reverse a rule's changes: Rule Logs & Undo

Forwarding addresses​

Under Settings → Forwarding, manage the addresses your rules can forward email to. (Set up the forwarding action itself in your rules.)

Adding and verifying​

  • Add Address with an email and an optional nickname. MailPrism sends a verification email to that address.
  • An address must be verified — the recipient clicks the link to confirm — before it can receive forwarded mail. Use Resend Verification if needed.
  • Toggle an address on or off, send a test forward, or remove it.

Forwarding settings​

  • Max forwards per day and Max forwards per hour — rate limits to prevent abuse.
  • Include original headers — preserve the original sender info and metadata.
  • Subject tag prefix — an optional tag prepended to forwarded subjects, such as [FWD].
Forward responsibly

Forwarded emails include all original content. Only forward to addresses you trust and have permission to share with.