Privacy & Data
Everything about how MailPrism learns from you, handles images and trackers, and stores your data lives under Settings → Privacy & Activity. Each control has a sensible default — you only need to change the ones that matter to you.
This page does not cover the AI Data Processing consent switch — the master on/off for all AI features. See AI Privacy & Consent for that.
Pattern learning
MailPrism can learn from how you organize your inbox in Gmail, so it can suggest rules and improve over time. The Pattern Learning card controls exactly what it watches.
Enable Pattern Learning is the master toggle (on by default — it's a core feature). When it's on, you choose which actions to learn from:
| Setting | Learns from | Default |
|---|---|---|
| Learn from Archives | When you archive emails | On |
| Learn from Labels | When you apply or remove labels | On |
| Learn from Stars | When you star or unstar emails | On |
| Learn from Deletes | When you delete emails (limited usefulness) | Off |
Turn off any signal you'd rather MailPrism ignore. Turning the master toggle off stops all of this learning at once.
→ More on what gets learned and how corrections work: Pattern learning
AI personalization
The AI Personalization card decides how the learned patterns are used. Both options are on by default.
- AI Personalization — lets AI use your patterns for personalized suggestions. (Recommended.)
- Auto-Suggest Rules — automatically suggests new rules based on patterns MailPrism detects.
→ See your suggestions: Rule suggestions
Reading behavior
The Reading Behavior card controls what happens to an email when you open it.
- Auto-Mark as Read — marks an email as read a short time after you start viewing it.
- Mark as Read Delay — when auto-mark is on, choose how long to wait: 1, 2, 3 (default), 5, or 10 seconds.
A longer delay means quick glances won't mark a message read by accident — handy if you scan your inbox before deciding what to act on.
Email privacy
The Email Privacy card controls how images and hidden trackers are handled when you read mail.
| Setting | What it does | Default |
|---|---|---|
| Block All External Images | Replaces every image with a placeholder until you choose to load it | Off |
| Block Tracking Pixels | Detects and blocks hidden trackers while still showing normal images | On (Recommended) |
| Show Blocked Image Warnings | Shows a banner when images are blocked, with a button to load them | On |
A few notes:
- Block Tracking Pixels is the recommended middle ground — you keep normal images but hidden trackers are stripped.
- When Block All External Images is on, the tracking-pixel toggle is disabled, because everything is already blocked.
- Proxy Images (loading images through MailPrism to hide your IP) is shown as Coming Soon and not yet available.
Activity log
The Activity Log card shows recent email actions MailPrism has tracked for pattern learning. As you organize emails in Gmail, those actions appear here.
- Items show the action, details, and how long ago it happened.
- Auto-tracked items (from watching your Gmail) are marked as such.
- If pattern learning is off, the log invites you to turn it on to start tracking.
Advanced settings
The Advanced Settings card fine-tunes learning behavior.
- Minimum Confidence — only suggest patterns at or above this confidence level: 50%, 65%, 75% (default), 85%, or 95%. Higher means fewer but more reliable suggestions.
- Data Retention — how long learning data is kept before automatic cleanup: 30, 60, 90 days (default), 180 days, or 1 year.
Your data
The Data Management card handles exporting and clearing your learning data, in line with your data-protection rights (GDPR).
Export your data
Export Data downloads a copy of all your learning data. The date of your last export is shown for reference.
Clear learning data
Clear AI Learning Data permanently deletes all detected patterns, activity logs, and learning corrections. You'll confirm first, because MailPrism then has to relearn your preferences — which may briefly lower the quality of its suggestions.
Cleared learning data can't be recovered. Export first if you want a copy.
Account deletion
Deleting your whole account (not just learning data) is handled elsewhere. See Account & Security → Delete your account.
Related
- AI Privacy & Consent — the master AI switch.
- Pattern learning — what MailPrism learns and how.
- Privacy & Security — the broader picture.
- Account & Security — profile, sign-in, and account deletion.